Application & Hiring Process

So you’re interested in becoming a Community Partner – what’s next?
1. Submit an Internship Proposal

If you are a new Community Partner, a proposal template will be emailed to you once you are in contact with the Program Coordinator and have been determined as a good fit for the program. Complete the internship proposal with all of the information requirements, including a job description, student learning outcomes, training and other opportunities available to the student.

AIP Submission Guide

 2. Post a Job Description

Once approved, post your position onto CareersOnline, the UBC job board. You will be required to set up an account for your organization, and can create several contacts under the organization’s profile.

Guidelines for Posting on CareersOnline

 3. Screen and Interview Students

All student applications will be sent to you through the online system, CareersOnline. You can select to have the system send the applications directly to your email address, or you can select to be notified when a student applies. You will be notified of key dates and guidelines after your posting has been approved.

 4. Make an Offer and Confirm the Placement

Please note that students may have multiple internship offers and may request some time to make their decision ­– as students will be applying to many positions simultaneously, try to be timely when conducting your interviews and offering placements. Inform the Program Coordinator once you have confirmed an intern for your position. At this point you will sign a Memorandum of Understanding that outlines the program expectations, Student Accident Insurance and guidelines for ethical internships.

Dates and Deadlines

October 30, 2017 – Community Partner application deadline

November 10, 2017 – Positions go live on CareersOnline

November 10-27, 2017 – Students apply to internships

December 4, 2017 – Positions taken down from CareersOnline

December 4-22, 2017 – Conduct interviews and positions offered to students

January 2-15, 2018 – Internships begin

Proposals for Winter internships will be accepted from the beginning of September until the beginning of October. Internships are posted for students to review from the end of October to the end of November. Interviews typically occur at the end of November.

Proposals for Summer internships will be accepted throughout January. Internships are posted for students to review for the month of March. Interviews typically take place at the beginning of April.