Application & Hiring Process

So you’re interested in becoming a Community Partner – What’s next?
1. Contact the Program Coordinator

If you are a new Community Partner, please contact the Program Coordinator for more details about the program. Once your organization has been determined as a good fit for the program, you will be asked to create an account on UBC’s online job board, CareersOnline. Please note that you can create several contacts under your organization’s profile.

 2. Post a Job Description

Once you have created an account on CareersOnline, you will create and post an internship proposal which will include a job description, student learning outcomes, training, and other opportunities available to the student intern.

AIP Submission Guide

Guidelines for Posting on CareersOnline

 3. Screen and Interview Students

All student applications will be sent to you through CareersOnline. You can select to have the system send the applications directly to your email address, or you can select to be notified when a student applies. You will be notified of key dates and guidelines after your posting has been approved.

 4. Make an Offer and Confirm the Placement

Please note that students may have multiple internship offers and may request some time to make their decision ­– as students will be applying to many positions simultaneously, try to be timely when conducting your interviews and offering placements. Inform the Program Coordinator once you have confirmed an intern for your position. At this point, you will sign a Memorandum of Understanding that outlines the program expectations, Student Accident Insurance, and guidelines for ethical internships.

Dates and Deadlines for the S19 Cycle

February 4 – Community Partner applications open

March 1 – Community Partner application deadline

March 15 – Positions go live on CareersOnline

March 16 – April 5 – Students apply to internships

April 6 – 26 – Community Partners conduct interviews and offer positions to students

April 29 – May 10 – Internships begin

Each year, proposals for Winter internships will be accepted throughout October. Internships are posted for students to view during November. Interviews are expected to typically occur throughout December.

Proposals for Summer internships will be accepted throughout February. Internships are posted for students to view during March. Interviews are expected to typically occur throughout April.